What is a job card? The Jira for your production floor.
A job card is a single record that tracks one custom production engagement from contract to final payment — broken into stages, invoiced per delivery, with a live portal your buyer can check anytime.
See job cards in actionThe simple version
When a buyer asks you to manufacture or produce something custom — 1000 mirrors, a batch of steel fittings, a service contract — you can't just ship it in one go. It happens in stages. A job card tracks all of those stages in one place: what was promised, what's been delivered, what's been paid, and what's still outstanding.
Think of it like Jira — but for your factory
Jira tracks software development: features are broken into tasks, tasks have statuses (To Do, In Progress, Done), and everyone can see what's happening. Growkit job cards work the same way for manufacturing: a production job is broken into consignments, each consignment has a delivery status and a payment status, and your buyer can track everything from a shared link — without calling you.
How a job card is structured
Lifecycle of a job card
Create the job card
Enter the buyer, store, contract quantity, and target dates. Optionally link it to an existing catalog order.
Add a production plan
Forecast how many consignments you'll create and when. This is your internal target — never shown to the buyer.
Create consignments as production completes
When a batch is ready to dispatch, create a consignment. It's independent — not a step inside the job card form.
Dispatch and track each consignment
Update delivery status from Delivery Ready → Dispatched → Delivered. Attach proof documents. The buyer sees this in their portal.
Raise GST invoice per consignment
Each consignment generates its own GST tax invoice. Or record an advance payment — it nets automatically against the final invoice.
Track payment per consignment
Payment status tracks separately from delivery — Requested → Approved → Settled — so you always know what's owed, what's approved, what's paid.
Measure efficiency
Once real consignments exist, Growkit compares them against your production plan — how many did you plan vs how many were actually delivered, and what revenue did you achieve vs your target.
Who needs job cards?
Manufacturer
Makes 1000 mirrors for a distributor in 3 deliveries of 300, 400, 300. Each delivery has its own invoice and payment.
Service contractor
Provides a 6-month service contract with monthly billing. Each month is a consignment with its own invoice.
Custom fabricator
Builds bespoke steel structures in stages. Takes an advance, invoices per stage, nets advance against final bill.
Repair shop
Takes in equipment for repair, raises a proforma, converts to tax invoice when job is complete.
Job card vs a regular catalog order
| Aspect | Catalog order | Job card |
|---|---|---|
| What it's for | Standard products, fixed price, immediate delivery | Custom/made-to-order, delivered in stages over weeks or months |
| Invoicing | One invoice per order | One GST invoice per consignment (delivery stage) |
| Payment | Full payment after order | Advance payment + installments per consignment, all tracked in a ledger |
| Buyer visibility | Order status page | Full buyer portal with delivery progress, documents, and payment status |
| Planning | Not applicable | Production plan shows forecast vs actual efficiency |
Frequently asked questions
Is a job card the same as a work order?
Similar concept, different scope. A work order is typically an instruction to begin production. A Growkit job card covers the full lifecycle — contract, production planning, staged delivery, invoicing, and payment tracking — in one place.
Can I raise an invoice for each delivery stage?
Yes. Each consignment in a job card generates its own GST-compliant tax invoice. You can also record advance payments that net automatically against the final invoice.
Can my buyer track the job without a Growkit account?
Yes. Each job card has a shareable link protected by a one-time PIN. Your buyer opens it, sees delivery status, documents, and payment status — no Growkit account needed.
What's the difference between a production plan and a consignment?
A production plan is your internal forecast — how many consignments you expect, the quantities, and the target revenue. Only you see it. A consignment is the real delivery — it's created independently when production is actually ready to dispatch, and the buyer can see it.
How is Growkit different from Tally for job tracking?
Tally records financial transactions. Growkit job cards track the full production and delivery lifecycle — plan, dispatch, delivery proof, buyer portal, payment per stage — and connect all of it to GST invoicing. Tally generates invoices. Growkit tracks everything that leads up to and after the invoice.
Start tracking production jobs in Growkit
Plan, dispatch, invoice, and track payment — all from one job card.
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